2014 AGM Motions

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19 Jun 2014 18:50 - 19 Jun 2014 18:50 #1144 by Chris Yang
2014 AGM Motions was created by Chris Yang
This year, the IPSCBC AGM will not be accepting any motions from the floor. Instead, members will have an opportunity to put forth AGM motions prior to the AGM date. We are in the process of setting up an online form for the submission of motions.

Motions will be available to be submitted soon, and the last date for accepting motions is yet to be determined, but will be after July 31st. This will give AGM Motions Committee time to collate the motions, contact groups with similar motions (to see if they would like to revise and submit a joint motion instead) and prioritize motions that should be addressed by AGM votes. (Issues related to NROI rulings, the constitution, etc, cannot be voted on at an AGM).

Any motions not able to be discussed will be tabled and discussed by the Board of Directors at a later date.

If there are any issues that you think need to be addressed, you will need to find a seconder. You will need to provide a motion (should be short and succinct) although you will be able to provide a reasoning/rationale/supporting statement to go along with your motion that will be made available at the AGM.

Please note: The IPSCBC Constitution does not allow motions by proxy, so BOTH MOVER AND SECONDER MUST BE IN ATTENDANCE AT THE AGM. Any motion on the agenda where the mover/seconder is not in attendance will therefore be removed from the agenda.

Summary:
  1. AGM motions must be submitted before August
  2. You will need to write a motion as well as supporting text
  3. You will need to know your IPSCBC membership number
  4. You will need to know your seconder's IPSCBC membership number
  5. You will need sign into the IPSCBC website to submit your motion online

More information to follow.
Last edit: 19 Jun 2014 18:50 by Chris Yang.

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28 Jun 2014 20:41 - 28 Jun 2014 20:41 #1158 by Chris Yang
Replied by Chris Yang on topic 2014 AGM Motions
This year, at the 2014 IPSC BC Annual General Meeting, we will be trying something new. Motions will not be accepted from the floor and limited time will be given for the mover and seconder to speak to their motion.

Instead, motions will be accepted 8 weeks prior to the date of the Annual General Meeting and movers/seconds will have an opportunity to provide a written/typed commentary to attach to the actual motion. These motions, along with the written commentary, will be published and distributed at the AGM. If we are able to, we will publish them online in the IPSCBC Forums as well.

Motions will not be accepted after August 10th.

What do I need to submit a motion?

You will, of course, need a mover and a seconder. Additionally, both mover and seconder must be current members of IPSCBC and you must know their IPSCBC membership numbers. You will also need an actual motion to submit as well as an accompanying commentary describing the reasoning behind the motion as well as any supporting statements. I strongly recommend writing up your motion beforehand so you can copy/paste your motion and commentary
NOTE:
  1. Minors may not move or second a motion.
  2. Movers and seconders may NOT have the same email address
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How do I submit my motion?
Login to the IPSCBC Website and follow the links from Member Resources > AGM Motions. You will be presented with a form where you can enter in all of your relevant information. You can also get there by following the link: www.ipscbc.com/index.php/member-resources/agm-motions or goo.gl/wD1lQE , but you will need to be logged in. Enter in your required information and click the Submit button.

Important:
Mover and seconder must verify that they are the individuals who are putting forward the motion. Additionally, both mover and seconder must be present at the AGM.
Both mover and seconder will receive an email from IPSCBC, sent to the email address that we have on file. The email will contain a link. Following the link will confirm their willingness to move/second the motion. If you do not receive your email within 24 hours, please contact the IPSCBC Webmaster at This email address is being protected from spambots. You need JavaScript enabled to view it..

How do I know my motion has been received?
Once mover and seconder have both clicked on their confirmation link, the motion will be sent to the Board of Directors and the AGM Motions Committee Chairperson. You will receive a confirmation email that your motion has been submitted.

What if too many people submit motions?
There is a very real possibility that this online form will result in too many motions to be discussed within the timeframe of the AGM. If such a case arises, the Motions Committee will prioritize the motions, placing greater priority on motions that are most relevant to a general vote by the membership. The remaining motions will not be forgotten, but will be tabled for the Board of Directors to discuss at a later date.
Last edit: 28 Jun 2014 20:41 by Chris Yang.

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